How to Request Hardship Designation
To: Presidents of
Local and State Leagues
(Information copy to ILO Presidents)
From: Carol Reimers and Marcia Merrins,
Co-Chairs, Membership and League Support Committee, LWVUS Board
Re: Convention 2010
How to Request Hardship Designation
In order to vote at Convention 2010, your League must have
met its Per Member Payment (PMP) obligation in full for fiscal year
2009-2010 (July 1, 2009-June 30, 2010), as well as for previous fiscal
years.
Leagues that are unable to fulfill their financial obligation and
wish to vote at Convention 2010 may file a hardship claim with the
LWVUS Board. The Board will consider requests for hardship
designation at its March, 2010 meeting.
Article XIII, LWVUS Bylaws, Financial
Administration, provides that state and local Leagues
“shall make an annual per member payment to the LWVUS in an amount
to be determined by a three-fifths vote of those present and voting at
each convention.”
Article IX, LWVUS Bylaws, Convention, provides
that, “Each delegate representing a local or state League shall
be entitled to vote only if that League has met its per member payment
responsibilities. The national board may make an exception in
cases of proven hardship.”
We encourage you to make every effort to fulfill your Per Member
Payment obligation as billed in order to send a full voting delegation
to Convention 2010, June 11-15, in Atlanta, GA.
See the specific instructions for requesting hardship designation
below.
Contact Julianne Minar, Field Support, via e-mail at jminar@lwv.org or call (202) 263-1346,
if you have questions about the procedure for claiming hardship as
outlined in this memo.
Contact Lori Liffrig, Accounting, via e-mail at Lliffrig@lwv.org or call her at (202)
263-1324, if you have questions about your League’s PMP payment
status.
Hardship designation requests must be
received by the national office no later than March 1,
2010.
How To Request Hardship Designation
- Gather the following documentation:
- A copy of your League’s approved budget for FY
2009-2010;
- A copy of your League’s most recent financial
statement, showing assets (e.g., bank accounts) and liabilities (e.g.,
a bill for printing);
- A description of the efforts your League has made to
raise funds;
- Evidence that your League has taken maximum advantage of
the opportunity to satisfy PMP obligations with tax-deductible,
education fund money (for more information contact Cheryl Graeve
at cgraeve@lwv.org);
- An accounting of financial obligations to your state
League and evidence of the kinds of assistance (if any) you have
received from the state League; and
- A proposed plan for strengthening the financial
situation.
- Send the request for hardship designation so that it is
received by LWVUS by March 1, 2010, with the above documentation
to:
Julianne Minar
Coordinator: Membership/Field Support
League of Women Voters of the United States
1730 M Street, NW, Suite 1000
Washington, DC 20036-4508
- Send a copy of the above documentation to your state
League. Please note that your state League will be asked to make
a recommendation to the LWVUS Board regarding this
request.
The LWVUS Board will consider requests for hardship designation at
its March 2010 meeting.
Please remember that, even if you are granted hardship designation
enabling you to send a voting delegation to convention, the PMP debt is
not forgiven. It must be paid as soon as
possible.
Hardship Designation
Requests Must Be Received by
the National Office No Later Than March 1, 2010
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