May 23, 2012
TO: Floor Nominees to the LWVUS Board of Directors and Nominating Committee
FROM: Jane Gross, Chair, Campaign Oversight Committee
RE: Campaign Procedures
The Campaign Oversight Committee (COC) is committed to ensuring that campaigns for LWVUS Board of Directors and Nominating Committee are conducted in a fair and open manner to enable the membership to make informed choices at the 2012 Convention. This memo is intended for League members who expect to be nominated from the floor during the first plenary session.
The “Campaign Policies for Candidates for LWVUS Office” (posted here) outline the procedures for running for national League office. All candidates should become familiar with these policies. You are encouraged to sign the Fair Campaign Practices Pledge and report your campaign contributions and expenditures. LWVUS staff member Kelly McFarland Stratman (firstname.lastname@example.org) will serve as the administrator for the COC and can provide you with general information, as well as the Pledge and financial reporting forms.
Saturday, June 9, 2012
Nominations from the floor must be made during the first plenary session. At the close of that session all nominees will meet briefly with me at the front of the plenary hall. The purpose will be to outline the debate format and to collect any outstanding signed pledges and/or financial forms.
Sunday, June 10, 2012
The “Report of Convention Action” distributed on June 10 will include the COC report on which candidates have submitted a Fair Campaign Practices Pledge and a preliminary financial reporting form as well as the names of those who have not. The report will also indicate whether or not the campaign policy for contributions and expenditures was followed.
A forum will be held on Sunday, June 10, for all nominees in the plenary hall at 11:00 am. The COC will develop the format for the forum.
Monday, June 11, 2012
Caucus space will be provided for the slate and floor nominees to hold informal “meet-and-greet” sessions with delegates. Separate caucuses for the slate and floor nominees will be held on Monday morning from 7:30 am – 8:45 am. The nominated slate will meet in Georgetown East. Floor nominees will meet in Dupont.
If there is a contested race, the vote for that race will be by paper ballot. The Elections Committee, which is appointed by the LWVUS President at the first plenary session, is responsible for providing and counting the ballots. Results will be announced on June 12th.
Campaign expenses are the responsibility of those nominated. The costs for travel and Convention registration are not considered campaign expenses. A final financial report must be submitted to Kelly McFarland Stratman within 60 days after the Convention (no later than August 10, 2012).
Nominees are encouraged to provide delegates with information regarding their League experience, years of membership, reasons for wanting to serve, and vision for the League. A separate table for floor nominees to distribute campaign materials will be provided in the Wares Market at Convention.
Links to the websites of all candidates including personal and campaign statements, will be posted in the Convention section of the LWVUS website. Please send a link to the COC administrator at email@example.com.