All of LWVUS’s virtual Convention programming will be hosted on Zoom, using their webinar platform.  

Upon registering for Convention, delegates will receive a confirmation email that includes steps to register for the Zoom webinars and instructions for how to access them during the Convention sessions. These sessions include: 

• Thursday’s delegate training at 6:30pm ET and the panel discussion on Expanding the Vote at 7:30pm ET. Please note that non-delegates will be able to watch the panel discussion on Facebook Live. 

• Friday and Saturday’s plenary sessions. Please note that registered non-delegates who are members of a League will be able to watch plenary on YouTube Live.  

Zoom offers a full library of support documents that can be found at https://support.zoom.us/. System requirements are available at https://support.zoom.us/hc/en-us/articles/201362023-System-requirements-for-Windows-macOS-and-Linux. Please note that a webcam or other camera device is not needed to participate as a delegate. A microphone will be needed for any delegate who wishes to present a motion or argument. Delegates will be able to vote without the use of a camera or microphone. 

In order to make your experience as a delegate positive and productive, we offer the following guidelines and tips.

Using Zoom for Convention 2020

• We recommend participating in plenary from a desktop or laptop computer. Participation via phone will not allow you to vote. Zoom offers apps for tablets and smartphones, but please be advised that their format can be cumbersome for participating in the chat or utilizing the polling features.  

• All delegates will automatically have their microphones muted and their cameras turned off. During debate, LWVUS staff will assist delegates in unmuting their microphones in order to present motions and arguments.  

• Plenary presentations will consist of: 

  • Live speakers with their cameras on 

  • PowerPoint presentations 

  • Split screens between speakers and presentations 

  • Prerecorded videos with sound  

• If at any time you experience difficulties seeing or hearing anything, we will provide instructions for contacting technical support. 

• We will be utilizing the Q&A feature during debates around Plenary items. The Q&A feature can be accessed in the webinar controls and looks like this:

  

Voting on Zoom

Instructions on how to frame your questions and remarks are provided in our Parliamentary Guidance. 

• Two Zoom functions will be utilized during votes: 

  • Raising Your Hand 

    • Click Raise Hand in the webinar controls (it may also be under More): 

      

    • Click Lower Hand when instructed:

      

  • Answering a Poll 

    • It will be announced that a poll is about to be shown on the screen. You will see the poll pop up with the question and a series of choices.

    • Select your choice in the time allotted.

    • Once the poll closes, additional responses cannot be added. 

Navigating the League Management Site 

• The League Management Site is a separate website from the public-facing lwv.org that is only for League members. A button to get to the LMS can be found in the footer of the lwv.org homepage. 

• All voting items will be listed on the main Convention LMS webpage at lwv.org/2020Convention.  

• Each voting item opens in a new tab, and participants can easily navigate back to the main Convention page by clicking the banner at the top of the page. 

• When using the search function on the League Management Site, do not use the magnifying glass in the black menu bar. That menu is pulled over from the main lwv.org site and will not search for items on the LMS. The white LMS menu is found above that black bar, and the search field is in the top right corner.